Administrative and Planning Specialist

Old Dominion University    Norfolk, VA
Job Description

Assists the Executive Director and CHIP team with the coordination, implementation, and completion of projects, reporting, and ad hoc assignments led by the Center for High Impact Practices. In addition, provides direct administrative support to the Executive Director.

Type of Recruitment Knowledge, skills and abilities

Demonstrated ability to work effectively as a team player; and coordinate several functions and determine the relative importance of each; ability to work with a high level of productivity and accuracy/attention to detail. Demonstrated computer skills and proficiency with a variety of computer applications including word-processing, spreadsheets, databases, online systems, social media platforms, internet as well as online calendaring and email. Demonstrated office operations or project management experience with general bookkeeping skills. Ability to utilize creative strategies to create individual and organizational change within a situational context. Demonstrated ability to interpret and consistently apply a wide variety of complex policies and procedures where specific guidelines may not always exist.
Ability to work with frequent changes in policies and procedures, under pressure of deadlines in a fast-paced environment.
Ability to manage stressful situations with tact and diplomacy and to use sound judgement and discretion, particularly as it relates to handling sensitive and/or confidential information. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism to effectively handle a broad range of sensitive interpersonal situations. Excellent communication skills.
Ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Strong analytical and research skills. Ability to gather, evaluate, and to develop well-reasoned conclusions and recommendations. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Ability to effectively present information and respond to questions from a variety of audiences groups of managers, customers, and the public. Ability to interact effectively with senior leaders including anticipating needs, accommodating different work styles, and proactively reaching out for assistance. Apply a very high level of tact, diplomacy, professionalism, listening skills, proper phone etiquette and a sense of anticipation to analyze situations.

Special licenses, registration or certification


Education or training


Level and type of experience

Considerable administrative, organizational, and customer service experience. Considerable experience using office software such as, MS Office (Word, Excel, PowerPoint) or Google Suites. Some experience with a wide range of office equipment, procedures and practices, including travel and budget. Demonstrated experience in the successful planning and execution of logistical details for high-level special events, which required an extensive degree of protocol and decorum.

Preferred knowledge, skills, abilities, education, experience, licensure, certification

Some experience working in a higher education experience environment preferred.
Some experience working for mid- to upper-level management. Bachelor’s degree, or associates degree with several years of experience in an office or institutional work environment.

Conditions of Employment


Annual Salary/Hourly Rate Salary commensurate with education and experience Posting Detail Information

Job Requisition Number S01115
Job Open To General Public
Open Date 09/16/2019
Close Date 09/20/2019
Open Until Filled No
Special Instructions Summary


Criminal Background Check The final candidate is required to complete a criminal history check.
College Home Page
Department Home Page
Equity Statement

Old Dominion University does not discriminate in admissions, treatment, employment or access to its programs or activities on the basis of race, color, religion, national or ethnic origin, age, sex (including pregnancy), political affiliation, veteran status, family medical and genetic information, sexual orientation, gender identity, gender expression, or disability. Minorities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141.

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor’s legal duty to furnish information.

Mon, 16 Sep 2019 08:22:17 GMT

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