Administrative Assistant 1 - Community & Environmental Health

State of Idaho    Boise, ID
Job Description
$13.30 - $15.96 an hourDescription

The Idaho Department of Health and Welfare has a current opening for Administrative Assistant 1 with strong communication skills and attention to detail in Boise. This position is located within the Division of Public Health, Bureau of Community and Environmental Health, 450 W. State Street, Boise, Idaho. This position requires performing a wide variety of secretarial support functions; apply detailed program knowledge in developing and/or maintaining program records systems and/or in collecting information, preparing reports and providing a liaison between management, other organizational units, and external customers; perform related work.

Example of Duties

  • Incumbents compose letters, correspondence, and memos requiring independent judgment as to content; compile and analyze information from a variety of sources to prepare reports.
  • They utilize word processing equipment and/or computers to create, process, and maintain a variety of documents and administrative records containing technical information and difficult formats. Incumbents schedule and coordinate arrangements for meetings and conferences.
  • Incumbents act as a liaison between their organizational unit and external customers.
  • Incumbents must be knowledgeable of multiple procedures and program requirements to respond to inquiries, explain department services, policies, procedures, and rationale for decisions to customers.
  • At this level incumbents operate independently and apply detailed organizational or program knowledge. Incumbents have more authority and can make decisions for routine administrative secretarial and clerical
  • Incumbents will have responsibility for financial record keeping including monitoring budgets, preparing financial transactions.
  • Performs expenditure reconciliation with monthly budget reports and grants.
  • Minimum Qualifications

  • Good knowledge of office support functions including word processing, filing, composing a variety of business documents, reception, gathering and compiling data, and balancing and coordinating a workload for multiple projects.
  • Supplemental Information

    Additional Qualifications: Are not required; however, having the minimum qualifications and the education and/or experience below will increase your score.

  • Demonstrated computer technology software experience. Typically gained by working with a variety of computer software, such as Excel, SharePoint, Microsoft Office, etc. Please make sure your resume reflects this experience.
  • Demonstrated experience working with general accounting and budgeting procedures. Typically gained by 1 year working in an office setting in a position providing fiscal support. Please make sure your resume reflects this experience.
  • Demonstrated knowledge of bookkeeping; Navision financial software; state and local government organization structure, functions, and decision-making processes. Typically gained by 1 year working in an office setting in a position providing fiscal support.
  • Demonstrated knowledge of invoice processing, applying appropriate budgetary accounts and sub-object codes. Typically gained by 1 year working in an office setting in a position providing fiscal support.
  • People Making A Difference! Our mission is to promote and protect the health and safety of Idahoans. For all Idaho state government jobs: https://dhr.idaho.gov If you have questions, please contact us at: Email: dhwjobs@dhw.idaho.gov Phone: (208) 334-0681 - Visit us online! Learn about a career with IDHW: www.careers.dhw.idaho.gov EEO/AA/Veteran


    Sat, 16 Mar 2019 00:46:24 GMT

    Recent from Blog

    The Jobrino blog is written with jobseeker and employers in mind to enable them to realize their full potential. Jobrino blog is your one-stop destination to find new research about the workplace and the latest insights into the employment market.

    How 5 Tech Giants Have Become More Like Government Than Companies

    New York Times tech columnist Farhad Manjoo warns that the “frightful five” — Amazon, Google, Apple, Microsoft and Facebook — are collectively more powerful than many governments. It’s...

    Read more

    Ten of the Best Entry Level Jobs by Industry

    An entry level job that is suited for new college graduates or older workers who are looking for a new direction in their careers. It allows them to enter a workplace, albeit with little experience or education. If you’re just...

    Read more

    Art of Writing Job Description

    In today’s closely constrained market posting jobs does not guarantee applicants. Companies hunting for best and most qualified talents have lot more to do than simply advertising their job opening and waiting for resumes flooding in. Your prospect talents are ...

    Read more

    5 Valid Reasons for Changing Jobs in USA

    Answering the question, “Why do you want to change jobs?” while sitting in a job interview can be quite uneasy and uncomfortable for you. The hiring managers will naturally be curious as to why you wish to change jobs and want to hear the right reasons from you. ...

    Read more