Administrative Assistant 1 - Community & Environmental Health

State of Idaho    Boise, ID
Job Description

The Idaho Department of Health and Welfare has a current opening for Administrative Assistant 1 with strong communication skills and attention to detail in Boise. This position is located within the Division of Public Health, Bureau of Community and Environmental Health, 450 W. State Street, Boise, Idaho. This position requires performing a wide variety of secretarial support functions; apply detailed program knowledge in developing and/or maintaining program records systems and/or in collecting information, preparing reports and providing a liaison between management, other organizational units, and external customers; perform related work.

Example of Duties

  • Incumbents compose letters, correspondence, and memos requiring independent judgment as to content; compile and analyze information from a variety of sources to prepare reports.
  • They utilize word processing equipment and/or computers to create, process, and maintain a variety of documents and administrative records containing technical information and difficult formats. Incumbents schedule and coordinate arrangements for meetings and conferences.
  • Incumbents act as a liaison between their organizational unit and external customers.
  • Incumbents must be knowledgeable of multiple procedures and program requirements to respond to inquiries, explain department services, policies, procedures, and rationale for decisions to customers.
  • At this level incumbents operate independently and apply detailed organizational or program knowledge. Incumbents have more authority and can make decisions for routine administrative secretarial and clerical
  • Incumbents will have responsibility for financial record keeping including monitoring budgets, preparing financial transactions.
  • Performs expenditure reconciliation with monthly budget reports and grants.
  • Minimum Qualifications

  • Good knowledge of office support functions including word processing, filing, composing a variety of business documents, reception, gathering and compiling data, and balancing and coordinating a workload for multiple projects.
  • Supplemental Information

    Additional Qualifications: Are not required; however, having the minimum qualifications and the education and/or experience below will increase your score.

  • Demonstrated computer technology software experience. Typically gained by working with a variety of computer software, such as Excel, SharePoint, Microsoft Office, etc. Please make sure your resume reflects this experience.
  • Demonstrated experience working with general accounting and budgeting procedures. Typically gained by 1 year working in an office setting in a position providing fiscal support. Please make sure your resume reflects this experience.
  • Demonstrated knowledge of bookkeeping; Navision financial software; state and local government organization structure, functions, and decision-making processes. Typically gained by 1 year working in an office setting in a position providing fiscal support.
  • Demonstrated knowledge of invoice processing, applying appropriate budgetary accounts and sub-object codes. Typically gained by 1 year working in an office setting in a position providing fiscal support.
  • People MakingA Difference! Our mission is topromote and protectthe health and safetyof Idahoans. For all Idaho state government jobs: If you have questions,please contact us at: Phone:(208) 334-0681-Visit us online!Learn about a career with EEO/AA/Veteran

    Sat, 16 Mar 2019 00:46:24 GMT

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