VICE PRES/ACADEMIC SUPPORT (BL-VPAS-IUBLA)
Provides administrative support to CEWiT director and professional staff. Serves as house host, opening and closing the house and welcoming Center visitors. Provides logistical coordination for multiple events and meetings, including room reservations and arrangements, ordering catering, purchasing supplies, managing RSVPs and related communications. Manages the Outlook Calendars for the Center. Performs mail merges in Microsoft Word to send personalized emails and create nametags. Creates and manipulates spreadsheets using Microsoft Excel. Serves as primary point of contact for general inquiries. Organizes and manages office documents and correspondence. Arranges travel. Processes reimbursements. Proofreads marketing correspondence. Documents all financial transactions. Purchases office supplies and promotional materials. Other duties as assigned.
High school diploma and three years of office administration/clerical work experience.
Highly proficient with Microsoft Word. Highly proficient with Microsoft Excel, including the ability to create/sort/manipulate spreadsheets. Highly proficient with Microsoft Outlook, including the ability to manage multiple mailboxes and calendars. Strong understanding of cloud computing, in particular Box, IU's preferred storage system. Ability to make edits to and create PDF documents in Adobe Acrobat Pro. Strong planning, time management, and organizational skills including the ability to make careful decisions, be detail oriented, and follow projects through to completion with strong problem-solving skills. Ability to work under pressure and maintain a professional demeanor in a high-production environment while remaining calm, in control, and using tact and diplomacy. Ability to work with minimal supervision and in groups. Excellent interpersonal skills and customer service orientation. Excellent ability to effectively communicate with a wide diversity of individuals. Ability to take direction from and manage priorities of four professional staff.
Some college. Ability to perform mail merges. Experience in an academic environment.
Salary Plan: SS
Salary Grade: 0F
Job Function: General Admin
Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at .@iu.edu or by visiting IUPD.
Posted on : 2021-04-01T02:01:49Z
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