Administrative Assistant

Hartman Income REIT    Dallas, TX
Job Description

Job Title: Administrative Assistant

Job Purpose:

An Administrative Assistant’s main purpose is to maintain accurate documentation of all Management Office details. They are responsible for documentation of receivables, payables, telephone calls, work orders and maintaining spreadsheets for any other projects assigned by Property Manager.

Key responsibilities:

  • Accounts Payable – receiving and tracking all invoices to insure they are paid promptly and accurately
  • Review budget to insure costs are maintained within budget
  • Accounts Receivable – maintain accurate documentation of tenant’s rent payments
  • Create and deliver 3 Day Notices when necessary
  • Generate change orders for late fees or bill backs
  • Log collection telephone calls in Gold Mine
  • General Administrative Duties – Generate tenant memos, newsletters, holiday advertisements, etc... Answer and resolve tenant complaints
  • Insure all vendor contracts are current and signed
  • Generate and review rent rolls
  • Update all move-ins and move-outs promptly
  • Communicate with accounting to insure rent roll is accurate
  • Tenant move-in and move-out documentation – Prepare a move-in packet for new tenants. Insure all keys, security cards, signage and all pertinent details are delivered. Provide move-out package to accounting within 3 days of move-out
  • Ascertain if deposit should be refunded or if funds need to be withheld for repairs
  • Projects assigned by Property Manager – create spreadsheets and documents as needed to maintain clear communication
  • Assist in budget annual preparation
  • Capable of analyzing the monthly NOI report and preparing the final document
  • Must be willing to fill in at other properties as the need arises in the Dallas area
  • Qualifications:

  • Minimum one (1) year experience in administrative assistant position.
  • Strong computer literacy in MS Word, Excel, Outlook and Yardi
  • High School Diploma, GED required Associates degree and / or equivalent combination of education and experience relevant to industry.
  • Bookkeeping or financial background a plus
  • Mathematical and reasoning skills and abilities – medium
  • Microsoft office programs – advanced
  • Yardi knowledge - basic
  • We can offer you:

  • Base Salary and performance bonus
  • A robust package of health, retirement and paid vacation benefits, among other things
  • A faith based corporate culture. We were ranked as a top place to work in Houston, find out why here: https://www.zippia.com/advice/best-companies-houston/
  • Hartman Management, is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability or handicap, or veteran status.


    Sat, 16 Mar 2019 03:29:16 GMT

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