Administrative Assistant

Miami University    Oxford, OH
Job Description
Job Title: Administrative Assistant


Hours Per Week:


Job Summary:

The Humanities Center is looking for an Administrative Assistant, with strong communication skills, to perform a variety of complex administrative tasks involving some discretion and requiring moderate amounts of independent judgment related to the oversight of the daily operations of the Center. Availability to work flexible hours including some weekends and evenings.

Duties/Physical Demands:
  • Monitors and reviews operations of unit; ensures smooth work flow; ensures work product meets professional standards.
  • Serves as informational resource to staff; investigates and resolves problems or difficulties related to area of expertise.
  • Assists University staff, faculty, and students; answers inquiries and provides information.
  • Oversees staff; assists in the enforcement of policies and procedures; establishes schedules and reviews performance.
  • Gathers and analyzes statistical information regarding department s programs and activities; produces reports.
  • May assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments; may maintain inventory of supplies.
  • Coordinates Humanities Center events, including arranging visitors’ travel, reserving rooms, ordering catering, and creating itineraries.
  • Maintains the Center’s event calendars and website.
  • Coordinates production and distribution of promotional materials, including weekly newsletter, event promotion, and direct mail pieces.

Minimum Qualifications:

Requires nine months of coursework or training beyond high school in Business Administration and three years of related experience, or an equivalent combination of education and expertise.

Desired Qualifications:
  • Strong communication skills; excellent interpersonal, organizational, and planning skills, proven customer service skills; ability to work cooperatively with others.
  • Ability to handle multiple tasks and prioritize on-going tasks and projects.

Knowledge, Skills and Abilities
  • Familiarity with Microsoft Office Suite, Buyway, ChromeRiver, Adobe Suite and database management. Fluent in social media; including Facebook, Twitter, and Hootsuite.

Special Instructions to Applicants:

Center requests cover letter, resume, and list of 3 references be submitted with application.

EO/AA Statement/Clery Act:Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to [email protected] or 513-529-3560. As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at:, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2223.
Benefits Eligible:


Fri, 17 Jan 2020 01:20:47 GMT

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