Administrative Assistant

Vadum Inc    Raleigh, NC
Job Description

Vadum is seeking a motivated individual to provide general administrative and office support for day-to- day issues. The candidate must be well-organized, self-motivated, detail-oriented and a team player. The candidate must take initiative, seek guidance when needed. The candidate must have excellent verbal and written communication skills, be proficient with Microsoft Office applications; have a demonstrated ability to attend to detailed tasks with a high degree of accuracy as well as being flexibility to shifting priorities.

Salary is dependent upon experience.

Responsibilities include :

  • Front desk, visitors and incoming calls.
  • Data entry into QuickBooks.
  • Organizing of shared spaces throughout the office (copy area, break room, etc).
  • Restocking supplies.
  • Mange incoming and outgoing mail.
  • Drafting documents, creating spreadsheets, preparing graphs, images other presentations materials.
  • General office support for all staff.
  • Scheduling appointments and maintaining calendars.
  • Arranging internal meetings or employee events.
  • Coordinate travel arrangements for staff.
  • Filing and other record keeping.
  • Support accounting AP, AR, payroll

Skills & Experience desired:

  • Proficient with Microsoft Word, Excel, PowerPoint, and Outlook
  • Experience with Photoshop or another graphics software is a plus
  • Ability to work with little direction or instruction and problem solve
  • Multitasking and time-management skills, with the ability to prioritize tasks and met productivity expectations
  • Possess strong commitment to team environment
  • Prior military experience is a plus.
  • Demonstrate strong personal commitment to quality and initiative to getting the job done

Education Required:

  • minimally an Associates degree, a Bachelors degree is strongly preferred

Additional Eligibility:

  • This position may require a Dept. of Defense security clearance and is therefore open only to United States Citizens.


Vadum Inc. is an applied research organization developing new electronic warfare technologies for military and law enforcement.

Job Type: Full-time

Salary: $30,000.00 to $50,000.00 /year

Work Location:

  • One location


  • Health insurance
  • Dental insurance
  • Retirement plan
  • Paid time off
  • Professional development assistance
  • Tuition reimbursement

Typical start time:

  • 8AM

Typical end time:

  • 5PM


  • Other

Ergonomic Workspace:

  • Yes

Administrative Duties:

  • Scheduling
  • Running errands
  • Stocking supplies
  • Sorting and sending mail
  • Answering and routing phone calls
  • Managing social media
  • Greeting visitors

Financial Duties:

  • Expense reports
  • Processing payments
  • Billing
  • Payroll
  • Purchasing

Team Environment:

  • Working alone and with a team


  • Monday to Friday

Sat, 24 Aug 2019 12:19:18 GMT

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