Assistant Administrative Officer

US Department of Justice    Los Angeles, CA
Job Description

    Duties

    Summary

    TOUGH WORK. VITAL MISSION. Challenge yourself! You have the power to help combat drug trafficking. Be a part of DEA! It s tough work, but a vital mission. Whatever your background or expertise, your work at DEA will be tremendously rewarding because it will have a daily impact on national security and the quality of life of all Americans.

    Responsibilities

    This position is located in the Los Angeles Division, Los Angeles CA.
    The incumbent will perform the following duties:

    • Supervises a group of employees performing work at the GS-09/11 grade level(s).
    • Performs administrative and human resources management functions relative to the staff supervised.
    • Performs in-depth analysis in order to develop and interpret administrative policies and procedures.
    • Drafts correspondence, recommendations, reports and memoranda related to management and administrative programs and issues.
    • Analyzes and provides a full range of liaison services to support the administration of a complex budget.
    • Performs a wide-range of administrative duties to support budget administration for the organization.
    • Performs program liaison duties to address human resources administration issues.
    • Reviews, analyzes and interprets incoming human resources management requests.
    • Coordinates unusual requirements in managing services and supplies for an organizational facility.
    • Conducts periodic equipment/property inventories and resolves all discrepancies.
    • Provides administrative support with planning and coordinating of office moves.
    • Analyzes support processes and provides guidance for administering procurement that require varying approaches.
    • Evaluates and recommends ways to improve the effectiveness of work operations.

    Travel Required

    Occasional travel - You may be expected to travel for this position.

    Supervisory status

    Yes

    Promotion Potential

    12

  • Job family (Series)

    0341 Administrative Officer

  • Requirements

    Requirements

    Conditions of Employment

    • Must be a U.S. Citizen
    • Must be able to obtain and maintain a Background and/or Security Clearance
    • Males born after 12-31-59 must be registered for Selective Service
    • Drug testing designated position
    • Successful completion of an one-year probationary period is required (unless already completed).

    Qualifications

    GS-12: Must have one (1) year of specialized experience equivalent to at least the GS-11 Federal grade level performing the following duties; supervising a group of employees; directing and overseeing a full range of support and management services for a complex office in the areas of administrative management, personnel, vehicle, space utilization, property management and general office services; providing guidance to staff in preparing/justifying budget packages; and preparing procurement documentation, cost analyses and soliciting bids.

    Competencies: Your qualifications will be evaluated on the basis of your level of competencies in the following areas:

    • Administration and Management
    • Financial Management
    • Managing Human Resources
    • Oral Communication
    • Personnel and Human Resources
    • Writing

    Education

    Additional information

    Direct Deposit: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.

    Additional vacancies may be filled from this vacancy announcement.

    A recruitment incentive may be authorized

    All non-DEA applicants must complete a drug use questionnaire. Applicants who are found, through investigation or personal admission, to have experimented with or used narcotics or dangerous drugs, except those medically prescribed, will not be considered for employment with the Drug Enforcement Administration (DEA). Exceptions to this policy may be made for applicants who admit to limited youthful and experimental use of marijuana. Such applicants may be considered for employment if there is no evidence of regular, confirmed usage, and the full-field background investigation and results of other steps in the process are otherwise favorable. Compliance with this policy is an essential requirement of the position.

    It is highly suggested that you complete the Drug Questionnaire form when submitting your application package. However, if you do not complete and submit this form with your application package, it will not disqualify you from the application process. You will be asked to complete the Drug Questionnaire form before extended a conditional offer. Click here to access the Drug Questionnaire.

    To submit your completed Drug Questionnaire please follow the instructions for uploading in the How to Apply section of this announcement.

    Click the below links for additional information.

    Interagency Career Transition Assistance Program (ICTAP)

    Career Transition Assistance Plan (CTAP)

    How to Claim Veterans Preference

    Military Spouse Preference

    Selective Service: MALE APPLICANTS BORN AFTER 12/31/1959 must certify prior to job offer that they have registered with the Selective Service System, or are exempt from having to do so under Selective Service law.

    EEO Policy Statement

    Reasonable Accommodation Policy Statement

    In accordance with 5 CFR 2635.704, applications will not be accepted in postage-paid Government envelopes.

    The Drug Enforcement Administration participates in the USCIS Electronic Employment Eligibility Verification Program (E-Verify). E-Verify helps employers determine employment eligibility of new hires and the validity of their Social Security numbers.

    If you experience technical issues with completing your online application, you may review online help resources or submit a ticket to the Help Desk by accessing the Help Center (upper-right of your screen, next to the question mark icon).


    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    All qualification requirements must be met by the closing date of this announcement. Only experience and education obtained by the closing date of this announcement will be considered. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review in our office, in other Federal agency personnel offices, and on OPM s web site.

    Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the occupational questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

    Time-in-Grade: Federal employees and status candidates must meet time-in-grade requirements for consideration.

    Background checks and security clearance

    Security clearance

    Top Secret

    Drug test required

    Yes

  • Required Documents

    Required Documents

    Failure to provide all required documents and information requested by the closing date will result in your application not receiving full consideration.

    To apply for this position, you must submit a complete Application Package which includes:

    • Your résumé showing work schedule, hours worked per week, dates (months/years) of employment and duties performed.
    • Required Documents;
      • Resume
    • Other supporting documents:
    • Cover Letter, optional
    • College Transcript(s), if qualifying based on education
    • Veterans Preference documentation, if applicable (e.g., DD-214 Member Copy 4 showing type of discharge/character of service, SF-15 Form and related documentation, VA letter, etc.)
    • Career Transition Assistance Program/Interagency Career Transition Assistance Program documentation, if applicable (e.g., Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.)
    All current Federal employees and reinstatement eligible applicants must submit an SF-50, Notification of Personnel Action, documenting proof of competitive status, tenure, position, and grade level.
    Transcripts: For positions requiring positive education requirements, or if you are using education to meet all or part of the qualification requirements, you must submit a copy of your official transcripts or an unofficial transcript of college courses which includes course title, semester/quarter hours, and grade/degree earned.

    NOTE: Please ensure that your resume contains the basic information outlined in the Applying for a Federal Job guide.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits

    Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

    Review our benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.


Wed, 15 Jan 2020 21:54:39 GMT

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