School is over and you set to enroll yourself into an internship program but how to ask for an internship?
There are several ways but in today’s digital age, using email asking for an internship opportunity is becoming increasingly normal as many internship postings simply list an email contact and ask for a resume. There are a wide variety of excellent internships, both paid and unpaid, that you can apply to if you wish to earn on-the-job experience.
However, in order to achieve your goal you’ll need to know how to write an email asking for internship opportunity. Although asking for an internship over an email or in general can be nerve-wracking but it’s a situation we’ve all been in at some point and there are ways to deal with it.
Here are few tips and tricks that will help you how to write an email for internship and increase chances to land you an internship:
Ask yourself a question.
Why do I need to do an internship?
And you will know that internships give you inside job knowledge, valuable experience, and networking worth its weight in gold.
This guide will show you: How to start your research
Let’s not forget a very important step here.
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A Step by Step Guide on How to Write Internship Email
- How to create a professional email
- How to write a formal letter
- How to introduce yourself in an email
- Your internship date of availability
- Specify purpose of internship
- List your skills and qualifications
- Contact information
- Attach Resume
- How to end an email professionally
This is one of the most important points to consider if you wish to acquire internship that you are eying.
It is absolutely vital that you do a thorough and meticulous research about the companies, recruiters and hiring managers that you’re applying for.
You must have a clear idea about the company that you’re apply to, such as their philosophy, company culture, what they look for in a candidate, etc.
This will not only help you stand out from other candidates during the hiring process but your enthusiasm will also come across in the e-mail and will also help you to craft a perfectly personalized email to the recruiter, instead of a generic one. Also, it is essential that you address your e-mail to a specific person within the organization, such as people in HR than addressing it “To whom it may concern.
2.Create a professional email address
Unprofessional e-mail addresses ruin so many professional opportunities. In today’s technological world your email address is in many cases your first impression. Therefore, it is important to use a professional e-mail address when sending business correspondence.
email addresses with your nickname, pet’s name, hobby, or unnecessary symbols and numbers, or any other personal info besides your name. A variation of your name can work as well. Do not include the e-mail address which is connected to your social media account that contains any unprofessional content.
Formal email greeting
Treat this e-mail like you would treat a formal letter. Stick to formal and salutations and professional language when emailing about an internship.
always start with “Dear Mr./Mrs./Ms./Miss” along with the person’s name depending on the contact person’s name, title, and gender. Do not write “Hey Mary” or “Hello.” If you’re unable to determine a person’s gender, address them with their full name. For example, write “Dear Bobbi Smith.”
Make sure to include details about yourself, such as your name and your status (e.g. Third year sociology major at University of Bolton).
Mention how you found out about the internship, whether you came across it online, in a newspaper, or through a contact. Naturally, you won’t have any work experience yet but highlight your education and show how you are equipped to work in a professional setting. If you have a mutual contact, state this as soon as possible. For example, you can write – [The program director / my professor / etc.], [title and name], suggested that I contact you.
Your internship date of availability
Mention your potential starting and end dates and state if they are flexible. If you would be available for a spring semester internship plus a full-time summer internship, share this too. Don’t forget to specify the number of hours per week you can work.
Specify purpose of internship
It is vital to mention the purpose of your internship. Whether you’re pursuing an internship primarily for experience and are flexible with job responsibilities and compensation or just doing it for course credit. Write what skills you hope to gain from the internship.
List your skills and qualifications
Mention what you’re studying and how it is relevant to the internship. You can also list any other skills or qualifications that will be relevant to the position, along with your GPA and any other areas in which you excel. This is all about proving that you can be an asset to their company.
Specify a time and date when you will contact them, as well as the method of communication (email, phone, visit in person, etc.) for a follow-up. Give your contact information, i.e., name, email address, phone number, and availability as well.
Do not attach your resume to an unsolicited internship e-mail. Only do it when the company is actively seeking interns. The resume should highlight your education, work and volunteer experience and include your contact information as well as references. If you have no job experience yet, use volunteer jobs or coursework that has strengthened particular skills.
But before you attach your resume do not forget to check the link below:
How to end an email professionally
It is polite to thank the reader for taking the time to review your materials. Close the email with “Sincerely, (your name)”, followed by your email address, cell phone number, and any other important contact information
Sample Internship Inquiry Email Example
[Subject: Internship Opportunities with Jobrino]
Dear Ms. Robinson:
Recently, one of my science professors at XYZ College, Prof. Terry Green gave me a notice indicating that you are seeking interns with the Planning Commission. I am an Environmental Studies major at XYZ, and would very much like to have this kind of experience prior to graduation. I am writing to apply for the Road Inventory and/or
Library position with you. In your internship notice, you ask for someone with a “fine attention to detail.” I definitely have that quality. For instance, when working at Belletete’s Lumber Yard, I was required to sort stock by type, length, and other factors that I had to keep firmly in mind at all times. At Atlas Pyrotechnics, I was always an example for how to correctly load a truck. Lastly, a regional manager at American Eagle, where I currently work, once described my area as the “neatest stockroom he had ever seen.” I do take pride in my work, no matter how small the job may seem. I also have competent writing skills from writing papers, lab reports, and business research during my years at college. Whenever I partnered with a peer in one of my classes to do a project, I would volunteer to be the one to write up the report at the end. My land planning class, which I took in the spring of 2008, was probably my favorite class. Part of our class work involved planning for building areas and roads using U.S.G.S. maps. I enjoyed compiling and analyzing the information, and making new maps to suggest suitable land use. I would be available from the entire summer, beginning from June 1. Thank you for your consideration. I hope to hear from you soon regarding a possible internship. I have attached a copy of my resume for your convenience, and will send you a writing sample shortly. I can be reached most easily by email at firstname.lastname@example.org, or at my cell phone number, (603) 587-0946. Again, I hope to hear from you soon. I am very interested in working for the CNHRPC as an intern.