JOB PURPOSE: Data Entry Clerk ensures that accurate student data is available for State and management reports by gathering and inputting student information, course information, schedules and other vital information into the district student database system.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Adhere to instructions and prescribed methods and procedures to meet all required deadlines.
Create the school Master Schedule, Bell Schedule, Secondary Bell Schedules, and Course Dictionary by entering required information in the district student database system, based on information received from the school Assistant Principal or Administrator.
Ensure the accuracy of all student data entered for the purpose of State Full Time Equivalent (FTE) reporting or Workload and Performance Funding, as applicable.
Maintain knowledge of current State Department of Education requirements and meet all established deadlines for FTE reporting or Workload and Performance Funding, as applicable.
Enter all new enrollments, withdrawals and renewals to maintain current student information in the district student database system. Enter students' personal information and create students' permanent record with data provided.
Assign student numbers, enter individual schedules for all high school students and maintain accurate documentation of all changes.
Process report cards, changes in grades, and incomplete notices, as appropriate.
Generate a variety of regular and special reports.
Review, interpret and edit as required on-line reports in the district student database.
Check grades of entering, changing, shared and transferring students. Notify teachers of incomplete grades and follow up with administrator as required.
Assist other school personnel in accessing and using the district student database system by providing support with questions regarding viewing, retrieving and entering of student data.
Maintain and secure confidential files that support FTE documentation for auditing purposes or Workload and Performance Funding, as applicable.
Work with Registrar for correctness of grades sent to colleges, via computer for student acceptance and transfer.
Assist with student registration as needed.
Interact effectively with the general public, staff members, students, teachers, parents, and administrators, using tact and good judgment.
Perform mathematical computations that involve the addition, subtraction, multiplication and division of whole numbers and fractions.
Monitor locations Class Size Reduction progress with administrator on an ongoing basis.
Participate successfully in the training programs offered to increase the individuals' skill and proficiency related to the assignment.
Ensure adherence to good safety procedures.
Perform other duties as assigned by the Administrator/Principal or designee.
Follow federal and state laws as well as School Board policies.
**MAY PERFORM OTHER DUTIES AS ASSIGNED**
The above statements are intended to describe the general nature and level of work being performed by the Data Entry Clerk. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
SKILLS AND KNOWLEDGE
Demonstrates enthusiasm and commitment toward the job and the mission of the company; supports the company's values in the strategic areas of academic excellence, operational performance, superior culture and financial health and growth as outlined in the Employee Handbook.
Works and interacts with staff and relates to individuals at all levels of the organization.
Time Management: Prioritizing, Organizing and Scheduling
Computer Basics: Windows and Internet
Aptitude for mathematics and the ability to concentrate on detail.
Communication: Oral, Written and Interpersonal (active listening)
Ability to multitask
Ability to remain calm in a fast-paced environment.
Organize, prioritize and manage multiple priorities.
Ability to consistently be at work, to arrive on time, to follow instructions, to respond to management direction and solicit feedback to improve performance.
Establishes excellent interpersonal skills: being courteous, professional and helpful at all times.
Proactive and takes initiative. Thinks creatively. Drives projects to completion and insists on the highest level of quality in all work.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
School setting. Noisy at various times throughout the day.
Frequent interruptions from staff and telephone callers
No physical exertion required.
Required to sit for long periods of time.
Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects.
TERMS OF EMPLOYMENT
Wage, salary and benefits shall be paid consistent with CSUSA wage, salary and benefit policy. Length of the work year and hours of employment shall be those established by Charter Schools USA.
This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.
FLSA OVERTIME CATEGORY
Job is non-exempt from the overtime provisions of the Fair Labor Standards Act.
Performance will be evaluated in accordance with Charter Schools USA's policy.
Human Resources retain the sole right and discretion to make changes to this job description. Any employee making changes unauthorized by the CEO or the Senior Director of Human Resources will be subject to disciplinary action up to and including termination.
Standard High School Diploma or satisfactory completion of an approved General Educational Development (GED) Testing Program.
Evidence of the practice of a high level of confidentiality.
Commitment to the companies' mission, vision and values.
Such alternatives to the above requirements as CSUSA may find appropriate and acceptable.
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