Executive 2

State of Minnesota    Saint Paul, MN
Job Description

This position provides executive support to three Public Utility Commissioners and General Counsel to assist them in fulfilling their responsibilities by providing secretarial, research and administrative support relating to management of the Commission and interaction with the Commission’s clients.

Job Duties:

  • Manage appointment calendar for the Commissioners for effective time management to ensure that meetings are adequately scheduled so that issues can be discussed and resolved.
  • Coordinate and manage business travel requests for Agency staff.
  • Provide effective secretarial and administrative aid to Commissioners so that administrative tasks are addressed without their direct involvement.
  • Ensure that inquiries and needs from the Governor’s office, Legislature and Commission stakeholders are acted on and replied to promptly and accurately with information and assistance from the agency.
  • Work with utility companies, government agencies, and outside parties to ensure that adequate relevant documents are received for Commissioners.
  • Conduct research so that accurate and concise issue analysis is available to make best use of the Commissioners’ time. Areas of research include all aspects of commission decisions, operations and policies, and utility issues.
  • Assist Commissioners in their capacities as executive officers and/or members of national or regional associations.
  • Assist Commissioners with conference planning by procuring hotel accommodations including negotiating room rates, reserving the appropriate quantity of rooms, determining food service needs, managing the conference budget and making arrangements for speakers to attend the event.
  • Manage the Commissioner’s docket-related information needs so that commissioners and agency staff can easily access relevant documents.
  • Coordinate conference calls or meeting facilities for committee meetings.
  • Draft meeting minutes, routine correspondence and other documents as requested.
  • Qualifications Minimum Qualifications:
  • Experience as an executive administrative assistant or office manager interacting with chief executive officers and senior managers.
  • Excellent written and verbal communication skills.
  • Extensive administrative and organizational skills
  • Experience handling travel arrangements
  • Ability to work independently, taking initiative and being proactive at all times.
  • Strong managerial and organizational skills; ability to follow-up on tasks and projects with appropriate administrators and staff.
  • Superior computer skills such as knowledge of Microsoft Word, Power Point, and Excel, Internet search tools and databases.
  • Ability to organize time and diverse tasks, write clearly, conduct meetings, set and meet deadlines.
  • Ability to handle confidential information in an appropriate manner.
  • Preferred Qualifications:
  • A minimum of four (4) years of advanced administrative support.
  • Previous executive support experience requiring knowledge of laws, rules, and procedures.
  • Experience in providing executive support to a board or multi-member governing body.
  • Knowledge of web content management procedures and practices (Tridion software).
  • Associate’s degree or higher in Administrative Services, Business or a related field.
  • Experience in managing events.
  • Application Details Why Work For Us

    The Public Utilities Commission (PUC) is located downtown St. Paul with convenient parking options. Parking and bus passes are subsidized by the PUC and available to you at a cost ranging from $25 to $81 per month. This position includes a full benefit package including health and dental insurance, life insurance, disability insurance, health promotion programs, pre-tax benefits, vacation leave, sick leave, paid holidays, deferred compensation, retirement benefits and more. The Minnesota Public Utilities Commission is an Affirmative Action/Equal Opportunity Employer and complies with the ADA.

    GREAT BENEFITS PACKAGE! The State of Minnesota offers a comprehensive benefits package including low cost medical and dental insurance, employer paid life insurance, short and long term disability, pre-tax flexible spending accounts, retirement plan, tax-deferred compensation, generous vacation and sick leave, and 11 paid holidays each year.

    How to Apply

    Click “Apply” at the bottom of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637.

    For additional information about the application process, go to http://www.mn.gov/careers.

    Contact

    If you have questions about the position, contact Jodie Segelstrom at jodie.segelstrom@state.mn.us or 651.259.3768.

    AN EQUAL OPPORTUNITY EMPLOYER

    The State of Minnesota is an equal opportunity, affirmative action, and veteran-friendly employer. We are committed to providing culturally responsive services to all Minnesotans. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

    We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance you need.


    Sat, 16 Mar 2019 02:03:08 GMT

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