Finance - Payroll/Accounts Payable Specialist

Search for Common Ground    Washington, DC
Job Description

Position Summary

Search for Common Ground (SFCG) seeks a Payroll/ Account Payable Specialist to prepare and record the bi-weekly and monthly payrolls and Accounts payable for DC and expatriate staff using ADP and as applicable, and maintain accurate recordkeeping related thereto. Reporting to the Controller, s/he ensures payroll and related accounting procedures conform to the appropriate labor and tax laws, as well as to Generally Accepted Accounting Principles (GAAP) and company personnel and accounting policy. The ideal candidate will have experience in payroll and compensation matters in the nonprofit INGO sector, excels at account analysis, and can act as a backup to other Finance functions as may be required.

Key Responsibilities

Roles and responsibilities include:

Primary Responsibilities

  • Process payroll within company policy guidelines and in compliance with Federal, State and other laws and regulations.
  • Understand employer and employee paid benefits and taxes regulations for DC office;
  • Ensure compliance with regulatory standards, payroll laws and policies;
  • Maintain accurate recordkeeping and reports related to the payroll functions, ensuring timesheets are received and appropriately maintained for every employee, following up with supervisors as may be necessary to ensure appropriate approvals are received.
  • Generate various reports on taxes paid, employee withholdings and deductions taken, etc. in order to properly record and verify payroll-related account balances. Prepare entries to record monthly payroll activity and reconcile all withholding accounts including health insurance, 403(B) retirement and Metro transportation withholding, etc.
  • Ensure that annual tax exemption information is updated for all expatriates by Feb 15th of each year, as may be applicable.
  • Complete annual reconciliations of the quarterly Form 941’s.
  • Coordinate the preparation and distribution of annual W-2 statements.
  • Coordinate preparation of state payroll tax returns as may be applicable for employees working outside of DC.
  • Effectively and timely communicate compensation and accounting policies and procedures as needed in response to staff inquiries.
  • Handle employee payroll questions and concerns research any discrepancies reported, and handle appropriate corrections as needed.
  • Communicate with Department Supervisors on any payroll discrepancies such as timesheet errors or requested sick and vacation and other paid time off benefit reports (eg. “Lost Hours” reports), etc.
  • Coordinate direct deposit information with banks using pre-notifications, etc.
  • Liaise with ADP service providers as necessary for maintaining software customizations.
  • Maintain ongoing effective communication and collaborative relationship with all members of the Human Resources Department to insure accuracy of employee data and efficient processing of employee changes.
  • Appropriate record retention and maintenance of all electronic and paper payroll records in a neat and orderly manner.
  • Gather timesheet and payroll supporting documentation for the annual audit process, as well as for any adhoc project reviews or audits requiring specific employee payroll information.
  • Provide appropriate employee salary information for use in the annual budget process.
  • Maintain the highest level of confidentiality regarding payroll and personal employee information.
  • Keep up to date on new payroll-related tax law changes and implement changes accordingly.
  • Initiate improvement and simplification of accounting processes and procedures.
  • Additional Responsibilities

    As Accounts Payable Specialist:

  • Urgent check and wire requests;
  • Ensure that W-9 forms are received for all Consultants; and
  • Review and enter weekly Account payable for payment
  • Prepare monthly AP aging report as part of month end process.
  • As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key responsibilities.


    You meet the following qualifications:


  • Bachelor’s degree in Accounting or Finance, or equivalent experience
  • Experience

  • A minimum of five (5) years in accounting and managing the payroll accounting function, with two (2) years or more working in an international organization providing payroll service to expatriates
  • Skills and Competencies

  • Working knowledge of 3rd party electronic payroll processing company software and reports, as well as automated accounting systems
  • Demonstrated working knowledge of payroll tax rules and regulations
  • Strong attention to detail
  • Solid spreadsheet and analytical skills; proficiency in Microsoft Office products required
  • Excellent interpersonal skills, including courtesy, cooperativeness, and professionalism
  • Effective communicator internally and externally
  • Excellent written and oral English communication skills to effectively interact with staff regarding detailed financial information, and business-related inquiries into financial matters in a highly diverse multicultural environment
  • Demonstrated commitment to teamwork in a fast-paced work environment
  • Highly organized with ability to meet deadlines, both prescribed and self-imposed
  • Ability to perform and prioritize multiple tasks
  • Adaptable and flexible
  • Desired

  • Experience with ADP payroll administration services
  • Experience with Intacct accounting software
  • Fluency in French or another language desired.
  • To apply

    To apply, interested candidates should send the following items to our employment portal here:

  • current resume
  • cover letter
  • Only applicants invited for an interview will be contacted. No phone calls please. Please see our website for full details of our work.

    All Search Employees must adhere to the values: Shared Humanity - Empathy - Impartiality - Inclusivity - Courage - Hope - Humility - Audacity. In accordance with these values, Search enforces compliance with the Code of Conduct and related policies on Anti Workplace Harassment, Protection from Exploitation and Abuse, Child Safeguarding, Conflict of Interest and Anti-fraud.

    View our privacy policy here and our code of conduct here.

    Sat, 16 Mar 2019 04:11:01 GMT

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