General Accounting Accountant

California State University    Monterey Bay, CA
Job Description

General Accounting Accountant

(Accountant II – Exempt)


Apply Today! Open until filled. Application Screening Begins: September 30, 2019

Powered by an inspiring Founding Vision Statement, California State University, Monterey Bay ( is a comprehensive, mid-sized four-year university whose staff and faculty help transform student lives by emphasizing project-based learning, requiring service learning, and promoting multicultural and global perspectives on and beyond the campus community. CSUMB is both an MSI and HSI and has a vibrant, diverse student body of nearly 7,000 students and growing. Our faculty and staff, many of whom live in campus housing, appreciate living and working about one mile from the shores of the beautiful Monterey Bay.

As one of the 23 campuses in the California State University (CSU) system, we offer excellent benefits, including housing, and competitive salaries for our faculty and staff. During our 25th Silver Anniversary Celebration in 2019-20, we will complete two major building projects: the College of Arts, Humanities and Social Sciences and the Student Union. By 2030, CSUMB’s sustainability initiative is to be carbon neutral.


Under the general direction of the General Accounting Manager, the General Accounting staff is responsible for all the bank reconciliations (Fund Balance Clearing and Cash), entering and reviewing transactions into the General Ledgers, and closing the Actuals Ledger monthly and annually. Incumbents in this classification independently perform the full range of professional accounting work, which requires a thorough knowledge of Generally Accepted Accounting Principles (GAAP). Ensures fiscal integrity of all financial records; interprets new and existing federal, state and local regulations relative to Accounting.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

  • Assists the General Accounting Manager with Cash, General Ledgers and GAAP processes. Plans, develops, and evaluates the University’s accounting policies to assure compliance with policies of the State Controller’s Office, State Treasurer’s Office, and the CSU Chancellor’s Office. Ensures that all accounting activities are carried out in accordance with established policies and procedures and generally accepted standards. Communicates and/or composes correspondence regarding accounting matters.

  • Prepares and reviews entries to the general and statistical ledgers to assure accuracy and compliance with accounting principles and procedures. Independently researched questions and anomalies in the general ledger and subsystems to ensure cash receipt transactions are properly recorded.

  • Safeguards university assets by ensuring that proper internal controls are in place. Maintains accurate and complete accounting records for CSUMB. Works closely with systems analysts to improve campus financial systems. Participates in the review, design, and implementation of accounting systems and upgrades. Works closely with systems analysts to improve Campus financial systems.

  • Performs monthly reconciliations and account analysis to the general ledger accounts in a timely manner. Identifies reconciling items and resolves variances in compliance with CSU rules and regulations. This includes reconciliations of the SWIFT and bank accounts. Compiles, interprets and analyzes data used in the preparation of reconciliations financial reports and/or analysis. Audits and reviews documents for accuracy, validity and adherence to standards and policies. Review financial documents for accuracy and completeness.

  • Independently identify discrepancies and investigating. For actual or potential problems recommends corrective and or preventative action.

  • Performs analysis of accounts in general ledgers and GAAP. Perform GAAP analytics. Assist in the tracking of LEGAL and GAAP accruals at year-end. Tracks Consolidated Debt Services, record P&I, forecast and year-end accrual. Tracks calculation percentage of distribution and post Investment Earnings. Records year-end accrual. Performs analytics on prior year revenue to access Administrative Fees. Post Administrative Fees annually.

  • Researches and interprets new and existing federal, state and governmental regulations relative to the general accounting area. Provides consultative services to campus administrators in resolving accounting problems, recommends changes in the accounting system or procedures.

  • Performs other job-related duties and special projects as assigned.


Thorough knowledge of generally accepted accounting principles and practices (GAAP); office methods and procedures; statistical and mathematical presentation of data; and uses of computers in accounting functions. General understanding of internal control methods. Working knowledge of governmental accounting methods and related laws, rules, regulations.

Ability to: apply accounting principles to the analysis of complex accounting problems; analyze and interpret accounting data; prepare clear, accurate financial statements and reports; analyze financial and statistical data and draw sound conclusions; learn, understand, and apply laws, rules, regulations, principles, policies and procedures related to governmental accounting and make decisions and recommendations regarding accounting activities; interpret and follow instructions and policy guidelines; utilize problem-solving techniques in finding solutions to complex accounting problems; operate calculating machines, personal computers, and/or automated accounting systems; establish and maintain effective working relationships with others; and communicate effectively with others inside and outside the department, including conveying technical information to non-Accountants.


Experience: Equivalent to two (2) years of progressively responsible professional accounting experience.

Education: Equivalent to a bachelor’s degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities.


Skilled in: performing complex reconciliations; preparing complex financial statements and reports; investigating and resolving errors and discrepancies; preparing documents for processing into the general ledgers, and computing and posting figures rapidly and accurately. Advanced proficiency in using financial systems working with the general ledgers including querying data accurately and efficiently. Ability to: exercise independent and sound judgment, as well as initiative to achieve results; work with greater degree of independence and action commensurate to classification. Must have strong attention to detail and excellent customer service skills.


Equivalent to four years of progressively responsible accounting experience working with computerized finance systems. Bachelor’s degree in a business-related field. Ability to quickly and independently research, learn and implement State Administrative Manual requirements (SAM) and Integrated California State University Administrative Manual (ICSUAM) requirements. Ability to quickly acquire a thorough knowledge of CSU financial systems, particularly the cash module, Working knowledge of budget practices and able to make budget projections and financial forecasting. Experience in an educational or governmental environment. Highly proficient in spreadsheets and query tools used to generate reports from a data warehouse or an automated accounting system, such as PeopleSoft/Oracle or the CSU Common Financial System. Technical fluency in the use of Microsoft Office Suite; Google’s G-Suite (Gmail, Docs, Drive, and Calendar); Hyperion or equivalent reporting tools; intranet drives; and internet browsers. Highly desirable: Demonstrated understanding of and commitment to CSUMB’s Founding Vision Statement.


  • All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).

  • The person holding this position is considered a “mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

  • This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.

  • This position has been designated as a sensitive position with:

    • access to, or control over, cash, checks, credit cards, and/or credit card account information; and

    • access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards.

  • May require occasional evenings and/or weekend work.


Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations.


  • Type of Appointment: Probationary, Full-Time

  • Collective Bargaining Unit: Technical & Support Services (CSUEU)

  • Anticipated Hiring Salary: High $4,000s

  • CSU Salary Range

  • FLSA Status: Exempt

CSUMB offers a premium benefit package that includes outstanding vacation, health, dental & vision plans; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year (pro-rated). For more information, visit CSU Benefits R09. Additionally, University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Employee Housing for more information.


For full consideration, applicants must complete the required online application prior to the priority screen date found at Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.

CSUMB is not a sponsoring agency for staff or management positions.

Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting University Personnel at (831) 582-3389. For computer/online access you may visit the Tanimura and Antle Family Memorial Library (map). All employees must be eligible for employment in the U.S.


CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at

CSUMB is a smoke and tobacco-free campus.


CSUMB is an Equal Opportunity Affirmative Action employer. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.

Mon, 16 Sep 2019 08:48:17 GMT

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