Office Administrator

Children's Hospital of Philadelphia    Philadelphia, PA
Job Description
Job Type:

Req ID: 24173

Shift: Days

Employment Status: AF - Active - Regular - Full Time

Job Summary

Under the direction of a department director, performs advanced secretarial, clerical and administrative services.

Job Responsibilities

Office Maintenance

  • Answers and screen all internal and external calls to determine urgency of the situation and the appropriate next steps within authorized scope of responsibility.
  • Accurately records and delivers all telephone messages, detailing caller’s name, company, phone number, and reason for call.
  • Orders, tracks, and distributes office supplies to ensure adequate inventory at all times.
  • Manages office orders for the Case Management/Admission Management/Hospital Operators departments.
  • Processes incoming/outgoing mail for the department.
  • Coordinates and communicates office clean schedules to staff.
  • Maintains department email account, checking, forwarding and/or responding to emails daily.
  • Clerical and Administrative Support

  • Assists in the preparation and coordination of meetings, responsibilities including: scheduling, agenda writing, minute-taking, photocopying, and catering requests.
  • Prepares PowerPoint presentations, letters, reports, memoranda, and related materials as requested.
  • Maintains systems, procedures, and methods for record keeping and accounts reporting.
  • Assists with preparation of financial and quality reports.
  • Coordinates travel and expense approval through concur.
  • Assists on administrative projects as necessary.
  • Employee Support

  • Maintains the departmental vacation calendar, employee directory, and office clean schedule.
  • Updates and prepares New Employee Orientation binder for all new hires.
  • Collaborates with CHOP departments for all new employee needs, such as Outlook, Network setup, keys, and Ascom phones.
  • Provides office orientation and prepares belongings space for all new hires.
  • Job Responsibilities (Continued)

    Job Responsibilities (Continued)

    Required Licenses, Certifications, Registrations


    Required Education and Experience

    Required Education: High School/GED

    Required Experience:

  • At least five (5) years of secretarial experience.
  • Minimum typing speed of 55-60 wpm.
  • Preferred Education, Experience & Cert/Lic

    Additional Technical Requirements

  • Proficient with Microsoft Word, Excel and PowerPoint.
  • Ability to work independently with minimal supervision.
  • Ability to be pro-active in following up on projects and tasks.
  • Excellent phone etiquette.
  • Ability to handle confidential materials.
  • Ability to handle multiple tasks.
  • Excellent organizational skills.
  • Ability to follow oral and written instructions accurately.
  • Possesses accurate attention to detail and prioritization.
  • Promotes teamwork to achieve CHOP’s mission, while understanding and exceeding customer expectations.
  • All CHOP employees who work in a patient building or who provide patient care are required to receive an annual influenza vaccine unless they are granted a medical or religious exemption.

    Children's Hospital of Philadelphia is committed to providing a safe and healthy environment for its patients, family members, visitors and employees. In an effort to achieve this goal, employment at Children's Hospital of Philadelphia, other than for positions with regularly scheduled hours in New Jersey, is contingent upon an attestation that the job applicant does not use tobacco products or nicotine in any form and a negative nicotine screen (the latter occurs after a job offer).

    Children's Hospital of Philadelphia is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability or protected veteran status.

    VEVRAA Federal Contractor/Seeking priority referrals for protected veterans. Please contact our hiring official with any referrals or questions.

    CHOP Careers Contact

    Talent Acquisition

    2716 South Street, 6th Floor

    Philadelphia, PA 19146

    Phone: 866-820-9288

    Sat, 16 Mar 2019 00:43:11 GMT

    Recent from Blog

    The Jobrino blog is written with jobseeker and employers in mind to enable them to realize their full potential. Jobrino blog is your one-stop destination to find new research about the workplace and the latest insights into the employment market.

    Dual Side Impact of Choosing Accounting Career Path

    This blog is written on why you need to choose accounting career path. The advantages and path way shown in this piece of ...

    Read more

    Artificial Intelligence (AI) Will Change Health Jobs for the Better

    From smartphones to advances in the healthcare industry, technology’s effect on our lives is undeniable. The budding uses of technology are innumerable, especially for healthcare professionals.  According to Keith Dreyer, chief data science officer of ...

    Read more

    Overview About the OPT Jobs in USA

    Optional Practical Training (OPT) is a temporary employment facility provided by the USA government to the International Students. The OPT for F1 students during which undergraduate and graduate students who have completed or pursuing their degrees for more than ...

    Read more

    5 Career Tips for Aspiring Data Scientists

    According to a report by IBM, the demand for data scientists will soar 28% by 2020. Also, the number of Data Science and Analytics job listings is projected to grow by nearly 364,000 listings to approximately 2,720,000. Since the Harvard Business Review gave the title of ...

    Read more