Project Coordinator

Conrado Home Builders    Saratoga, CA
Job Description

Our Project Coordinator is an integral part of our Conrado team. They support the project managers both in the field and in the office, ensuring that back-end processes run smoothly and efficiently so that projects can be completed on schedule. Responsibilities range from job-site upkeep, to managing project documentation, to delivering materials. The project coordinator works with the estimating team and project managers from the pre-construction phase to project closeout.


  • Responsibilities are broken down into three phases: project setup, ongoing, and project closeout.
  • Project Setup
  • Set up job-site trailer, temporary fencing and facilities
  • Setup job-site safety signage and equipment.
  • Prepare project electronic and hard copy files


  • Prepare and send weekly progress reports to project team.
  • Scan and digitally file project daily job reports and meeting notes.
  • Manage and organize project documentation and files on server and in hard copy, including revised plans and specifications.
  • Distribute updated plans and specifications to team and subs as needed.
  • Document product selections.
  • Manage site protection and maintenance
  • Support field IT needs for job-site Wi-Fi, printers, computers, iPads, and iPhones.
  • Document and photograph project at critical stages, and manage photos taken by project manager.
  • Coordinate pre-insulation filming and photos after rough-in is complete and before insulation is installed.
  • Open job-site, meet subs onsite, or close job-site as needed.
  • Keep job-site signage clean and brochure boxes full.
  • Order, pick-up, and deliver various job-site materials and products.
  • Research and back office support in resolving field-generated design problems.
  • Ensure all supplies for OSHA compliance are onsite.
  • Project Closeout
  • Develop and manage project closeout lists. Closeout lists to be on site and distributed to subs as needed
  • Assist in scheduling subs and tracking down loose ends.
  • Manage site protection to keep finishes undamaged.
  • Collect stamped plans, stamped reports, and permits to be stored on site.
  • Collect miscellaneous plan sheets, documents, and hard copy documentation both onsite and in the office to be archived.
  • Compile digital files of plans, permits, reports, specifications, and other documentation to be stored on the share drive and a flash drive to be delivered to client.
  • Create homeowner appliance binder for all appliances and equipment.
  • Create HVAC zones map and emergency shutoff and site keys.
  • Schedule trailer and toilet to be removed.
  • Work with client to transfer utilities to their name to ensure no interruption of service.


  • Entry level knowledge or experience with construction.
  • Excellent written and verbal skills.
  • Ability to manage multiple tasks with excellent follow up.
  • Detail oriented with excellent organizational skills.
  • Familiarity with Microsoft Outlook, Excel, Word, and Project software.

Company Overview:

The Conrado Company builds luxury custom homes and estates. We focus on technically challenging projects where homeowners expect a high level of service. Our projects range from the South Bay to the mid-Peninsula and we place a high emphasis on superior project management and client relations.

Our employment package includes competitive wages, medical, dental, vision, and life insurance, as well as a 401k with employer match. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

Tue, 12 Nov 2019 15:23:08 GMT

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