Student Accounts & Receivables Accountant (Accountant I) (104772)

California State University    Sonoma, CA
Job Description

Department Name Financial Services Salary and Benefits The anticipated starting salary placement depends on qualifications, experience and salary budget, and will not exceed $4,167 a month. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year. A comprehensive benefits summary for this position is available online by clicking the View Benefits Summary link or by request from SSU Human Resources. Application Deadline This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on February 25, 2019. Please refer to the Application Process section of this posting for additional details. Conditions of Employment This is a full time, non-exempt position, which will lead toward permanent status following the successful completion of a probationary period. Responsibilities Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. Reporting to and under the direction of the Senior Director for Student Financial Services and Tax Compliance, the Student Accounts and Receivables Accountant ensures that reconciliations, billings, and collections in the Student Finance and Receivables Unit is completed accurately and in a timely manner. The incumbent acts as a central point of contact for campus clients who seek support and resolution of general accounts receivable questions. Financial Services is a service-based organization that is responsible for anticipating and meeting the needs of a broad array of campus customers and the incumbent must be focused, highly productive, professional, positive, respectful, and service oriented while serving in this position. Major duties of the position include, but are not limited to, the following: reconciling University, Enterprise, Foundation and Associated Students Accounts Receivables from the A/R Subsystem to the General Ledger in People Soft Financials, posting waivers and/or adjustments to student accounts, issuing refunds on student accounts, creating and sending out bills/invoices, and providing consultative departmental end user training on how to read GL Transactions as they relate to Accounts Receivable. The incumbent supports and acts as a liaison for the collection of grants, contracts and receivables for student and vendor/trade accounts, and troubleshoots inaccuracies or issues when fees are not calculated correctly due to input errors. The incumbent is responsible for providing support/assistance to the Seawolf Service Center in order for staff to understand the billings on student accounts, running statements on a monthly basis, following up with phone calls relating to billings from the A/R subsystem, and maintaining the Student Finance system settings and fees to ensure processes and accounts are calculated correctly. The incumbent will help support collection efforts with phone calls, letters and by working with collection agencies. The Student Accounts and Receivables Accountant processes billing requests received by creating/mailing invoices to students and 3rd parties, processes returned checks by reviewing the Wells Fargo Bank website, alerts on-campus departments and prepares journal entries and, when necessary, makes corrections/adjustments to student accounts, including WolfBucks charges and payments, library fines, late and other miscellaneous charges. The incumbent may provide additional department specific training, guidance and assistance to other employees. Performs other secondary duties as assigned. Duties take place mostly in an office setting located at Sonoma State University. The normal work schedule is Monday through Friday aligned with regular campus hours. As a non-exempt employee, any request for overtime will be specified and pre-approved by Appropriate Administrator. Your specific start time is determined by your Appropriate Administrator. Evening and weekend hours may be required on occasion and will be specified only to meet operational needs. The incumbent must maintain regular and acceptable attendance at such levels as is determined by the Appropriate Administrator. This position may require occasional travel, by automobile or airplane, and overnight stay to travel to trainings and meetings off campus. This position requires, with or without reasonable accommodations, the ability to frequently sit, move or stand for office and/or event functions, and be at a computer for 6-8 hours/day. Qualifications The position requires the equivalent to a bachelor's degree with a major in accounting, business administration, finance or a closely related field or a combination of education and experience which provides the required knowledge, skills and abilities to perform the duties of the position. The incumbent must demonstrate a general knowledge of accounting theory, principles and practices supported by education and job experience. Governmental and/or CSU accounting experience desirable, as well as previous experience with financial accounting systems. Advanced proficiency with computers and Microsoft Office Suite (Outlook, Word, Excel) required. PeopleSoft Financials experience is highly preferred. The incumbent must have general knowledge of Generally Accepted Accounting Principles (GAAP); office methods and procedures; statistical and mathematical presentation of data; advanced literacy and proficiency with computers and current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems. The incumbent must possess the ability to process a large volume of work accurately and in a timely manner, prepare and maintain critical documentation, interpret and follow instructions and policy guidelines; analyze financial data and statistical data and draw conclusions; and utilize problem solving techniques. The incumbent must possess the ability to work independently and as a team player to ensure the quality, integrity and timeliness of financial services and products. The incumbent must be self-motivated to anticipate and meet or exceed stringent monthly and annual reconciliation deadlines and demonstrate a commitment to the campus goal of maintaining excellence in its financial records by ensuring that campus transactions are processed expeditiously. The incumbent must possess excellent interpersonal skills and the ability to effectively communicate with all levels within the university, including conveying technical information to non-Accountants and establish and maintain productive and effective, inclusive working relationships amongst diverse populations including staff, faculty, administration, students, and other internal and external constituents. Must be able to accept constructive feedback and work cooperatively in group situations. Must also possess the ability to operationalize sustainability concepts (economy, society, and environment) into all aspects of performing job duties. Qualification Note Evidence of degree(s) or certificate(s) and/or license(s) required at time of hire. Application Process Please visit to apply to this position, materials submitted with your application will not be returned. For questions related to the application process, please reach out to Human Resources ( | 707.664.3100). Qualified candidates must submit the following to be considered: 1. Cover Letter and Resume - application system only allows one document to be uploaded, so cover letter and resume must be included in the same MS Word or PDF file (file name should not contain any spaces or special characters) 2. Online Employment Application (complete entire application, resume/cover letter will not substitute for any part of the application) A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. The ADA Coordinator is available at 707.664.2664, to assist individuals with disabilities in need of accommodation during the hiring process. Other Information Equal Employment Opportunity: The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. About Sonoma State University Sonoma State University, located 48 miles north of San Francisco, is one of the 23 campuses of the California State University. Sonoma State University is a liberal arts institution with an enrollment of approximately 10,000 students and 530 full-time and part-time faculty. Our beautiful campus is located in Rohnert Park, at the foot of the Sonoma hills in the Wine Country. Sonoma State University is proud to be a smoke-free campus, where smoking and other uses of tobacco products, such as smokeless tobacco, the use of e-cigarettes and similar devices, are prohibited. Sonoma State University's Jeanne Clery Act Annual Security Report is available at; Annual Campus Housing Fire Safety Report is available at

Tue, 12 Feb 2019 02:48:58 GMT

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