Violent Death Abstractor

Dept of State Health Services    Austin, TX
Job Description

The data abstractor in the Office of Injury Prevention (OIP), performs compiling of data related to violent deaths (i.e., homicides, suicides) in Texas. They will be primarily responsible for analyzing and identifying pertinent information from information from death certificates, justice of the peace/medical examiner records, and law enforcement records. Data entries will be made into the federal database (National Violent Death Reporting System). Requests, tracks and receive documents from new and existing data providers. Clean, scans, stores, and organizes documents pertaining to violent deaths (i.e. homicides, suicides) in Texas from data providers, which include federal, state and county agencies, health care providers, law enforcement agencies, private organizations and associations, employers, and the general public. Engage in data quality improvement projects such as re-abstracting cases and maintaining record management systems. Other related duties as assigned. Essential Job Functions:(30%) Compiles violent death data from multiple data sources (i.e. death certificates, medical examiner and justice of the peace reports, and law enforcement reports). Analyzes and identifies pertinent information from source documents as defined by the National Violent Death Reporting System. Translates pertinent information into NVDRS registry codes based on established Centers for Disease Control and Prevention (CDC) guidelines. Adhere to CDC guidelines for timeliness (16 months for full data abstraction), grant deadlines (annually), and administrative and programmatic requirements. (30%) Contact vital records, justices of the peace, medical examiners, and law enforcement agencies to obtain data/verification information on cases in a timely fashion (within 16 months). Requests, tracks and receive documents from new and existing data providers. Clean, scans, stores, and organizes documents pertaining to violent deaths (i.e. homicides, suicides) in Texas from data providers, which include federal, state and county agencies, health care providers, law enforcement agencies, private organizations and associations, employers, and the general public. Follow up with reporting sources as needed. Assist in improving data collection processes by identifying issues and assisting in mitigating them. (25%) Engage in data quality improvement and security projects. Will provide re-abstraction and cross validation of cases as needed to ensure high quality abstraction. Crosstrain and support other abstractors on maintaining and implementing secure systems for digital and physical files throughout the abstraction process. (15%) Assist epidemiologist in responding to requests for data. Write responses to correspondence and/or reply to telephone inquiries by providing required data, information or assistance as required. Knowledge Skills Abilities:Knowledge of office practices and administrative procedures. Knowledge of English grammar, spelling, punctuation, and writing style. Skill in organizing, supporting, coordinating, facilitating, and monitoring various activities of diverse individuals and/or groups and teams. Skill in email, e.g. Outlook, and calendar software functions. Skill in searching the Internet for information. Skill in constructing and maintaining databases and spreadsheets. Skill in constructing, proofing, editing, formatting and maintaining documents, databases and spreadsheets. Skill in organizing information and developing reports, training materials and presentations using word processing and other software (MS Word, PowerPoint, Excel). Skill in communicating information clearly, concisely, and effectively, both verbally and in writing. Skill in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems. Skill in coordinating, facilitating, organizing, and processing travel arrangements and reimbursements. Ability to interpret and apply agency rules, regulations, policies, and procedures. Ability to organize and manage multiple and diverse tasks/projects in an effective and efficient manner. Ability to work under deadline pressures and cope well in stressful environments. Ability to write clearly and concisely with minimal grammar, spelling, punctuation and formatting errors. Ability to communicate effectively within the agency and with the public. Ability to implement administrative procedures and to evaluate their effectiveness. Ability to exercise judgment and critical thinking in evaluating situations, making decisions, and effectively working through areas of conflict. Ability to establish and maintain effective working relationships with supervisors and co-workers. Must be able to move at least 25lbs, e.g., copy paper boxes, chairs and conference room tables with or without accommodations. Registration or Licensure Requirements:Current Texas Driver License for the appropriate type vehicle. Graduation from a standard senior high school. Graduation from an accredited four-year college or university with major course work in a field relevant to the assignment is generally preferred. Experience and education may be substituted for one another. Initial Selection Criteria:1 year of experience with review of either: death certificates, coroner/medical examiner reports, law enforcement reports or equivalent medical/legal documentation describing method and manner of death. 1 year of experience requesting and processing of either: death certificates, coroner/medical examiner reports, law enforcement reports or equivalent medical/legal documentation describing method and manner of death. I understand that this position entails that I work with deaths of a violent nature that can cause acute stress and trauma. A background in either social work, first response, medical care or law enforcement are recommended. Additional Information:Information on application must clearly state how applicant meets initial selection criteria. Resumes will not be accepted in lieu of an application. Applicants selected for interview will be required to complete an in-basket exercise. Agency salary policy, budget and candidate’s qualifications will dictate final salary offer. Note: There may be no military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor’s Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx. MOS Code:NA

HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.

I-9 Form - Click here to download the I-9 form.

In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.


Sat, 16 Mar 2019 01:41:27 GMT

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